Subscriptions
If you bill a client the same amount on a regular cycle — a retainer, a subscription, rent — set up a subscription once and let weBiller create the invoices for you.
Create a subscription
Start a new subscription
Choose New subscription.
Pick the client and currency
As with any invoice.
Choose how often it repeats
Pick an interval: Weekly, Monthly, Quarterly, Yearly, or Custom (every N days).
Set the start and (optional) end date
The start date is when the first invoice generates. Leave the end date blank to run indefinitely.
Set the payment-due offset
How many days after each invoice is generated it’s due.
Choose auto-send
Turn Auto-send on to send each generated invoice immediately, or leave it off to create each one as a draft for you to review and send.
Combine, prorate, or set a term (optional)
- Combine onto one invoice — group this subscription with the client’s other combinable subscriptions due the same day, each labelled with its reference.
- Prorate the first invoice — bill only the remaining fraction of the first period (weekly & monthly).
- Contract term — end the subscription automatically after a fixed number of invoices.
Add line items, notes, and terms
Just like an invoice. The card shows the total per invoice.
weBiller generates due invoices automatically once a day. A subscription set to auto-send will deliver them the same way a manual invoice is delivered (in-app or by shared link).
Managing a subscription
On a subscription’s detail page you can:
- Pause / Resume — temporarily stop generating invoices, then start again.
- Generate now — create an invoice immediately, outside the normal cycle.
- Edit — change the amount, interval, or dates.
- Delete — stop the subscription. Invoices it already generated are kept.
The detail page also shows the subscription’s details (how often, next run, start/end, payment due, auto-send state) and a list of every invoice it has generated, each linking to the invoice itself.