Invoice statuses
Every invoice carries a status, shown as a colored badge. The color is consistent everywhere in the app, so you can read a list at a glance. Each badge also always shows its label; nothing depends on color alone.
The statuses
| Status | Meaning |
|---|---|
| Draft | Created but not sent. Editable and deletable. |
| Sent | Delivered to the client; waiting to be paid. |
| Partially paid | Some of the balance has been recorded as paid. |
| Awaiting confirmation | The client reported paying; you haven’t confirmed it yet. Not the same as Paid. |
| Paid | Fully paid and confirmed. |
| Overdue | Past its due date and still unpaid. |
| Cancelled | Voided, no longer expected to be paid. |
⚠️
Awaiting confirmation means your customer says they paid (through the in-app exchange or portal) and it’s waiting on your Confirm. The payment isn’t counted until you confirm it. See In-app exchange.
How an invoice moves
A typical path:
Draft → Sent → (optionally) Partially paid → Paid
Along the way:
- A sent invoice that passes its due date becomes Overdue automatically, and starts climbing your reminder ladder if you’ve set one up.
- If the client reports payment, it becomes Awaiting confirmation until you confirm (→ Paid) or reject (→ back to its prior state).
- You can move most invoices to Cancelled; only a Draft can be deleted outright.
The colors
The palette mirrors weBiller’s “color as language” design: semantic colors appear only to signal money state:
- Blue: sent / in progress
- Amber: partially paid
- Violet: awaiting your confirmation
- Green: paid (money in)
- Red: overdue (at risk)
- Gray: draft or cancelled (inactive)