VAT & tax
weBiller handles VAT at two levels: a rate per line, and a scheme for the whole invoice that decides whether VAT is charged at all.
Tax rates
Every line item carries its own tax rate, so one invoice can mix 21%, 9%, and 0% lines. The rate a new line starts with comes from Settings → Default tax rate (%).
The invoice total is then broken down by rate — taxable base and VAT for each distinct rate — on the invoice detail page and on the PDF. Two lines at 21% are summed into one 21% row.
weBiller calculates VAT on each line, rounds it, and adds it up. It never converts between currencies to do so — VAT is always shown in the invoice’s own currency.
Tax-inclusive pricing
Turn on Prices include tax on an invoice when the unit prices you typed already have VAT in them (common when you bill consumers). weBiller then works backwards: the price you entered is the gross, and it splits out the base and the VAT rather than adding VAT on top.
Leave it off — the default — and VAT is added to the prices you enter.
Set the default for new invoices in Settings → Invoice defaults.
Tax schemes
The scheme applies to the whole invoice and is chosen from the chips on the invoice form. Anything other than Standard zeroes the VAT and prints the required legal statement on the document.
| Scheme | VAT charged | Printed on the invoice |
|---|---|---|
| Standard | Per-line rates | The tax breakdown |
| Reverse charge | None | VAT reverse-charged — Article 196 EU VAT Directive. |
| Exempt | None | Exempt from VAT. |
| Zero-rated | None | Zero-rated for VAT. |
Reverse charge is the usual choice when you invoice a VAT-registered business in another EU country: you charge no VAT and they account for it. Make sure both VAT numbers are on the document — yours in the business profile, theirs on the client.
The legal note is printed in the document’s language, not yours — see Language.
Choosing a scheme doesn’t tell you which one is correct for a given sale. That depends on where you and your client are registered and what you’re selling. If you’re unsure, ask your accountant — and give them read-only access so they can check the invoices themselves.
The VAT report
Reports → VAT report gives you, for the period and currency you pick:
- A row per rate — the taxable base and the VAT on it.
- Separate totals for Reverse charge, Exempt, and Zero-rated turnover.
- A grand total of base and VAT.
Drafts and cancelled invoices are excluded; invoices are counted by issue date.
Change the period and currency with the chips at the top of Reports. Currencies are never summed together, so a multi-currency business reads one report per currency.
E-invoicing (UBL / Peppol)
Some clients — public bodies in particular — won’t take a PDF. From an invoice’s More menu, choose Download UBL to get the same invoice as a UBL 2.1 XML file in the Peppol BIS Billing 3.0 flavour, ready to upload or forward.
Credit notes export too, as a UBL CreditNote document.
Open the invoice
Go to its detail page.
Download UBL
From the More menu, choose Download UBL.
Send it on
Upload the .xml to your client’s portal or your Peppol access point.
weBiller generates the file; it isn’t a Peppol access point itself, so delivery over the Peppol network is still your (or your provider’s) step.