weBiller user guide
weBiller is billing software for work that crosses borders. Send quotes and invoices in 30+ currencies and in your client’s language, let it work out which VAT applies, export a Peppol file when a buyer needs one, chase what’s late, and see where the money is, from the web app or your phone, in English, French, or Dutch.
This guide walks through every screen in the app, one at a time. Each page explains what the screen is for, what you can do there, and the steps for the common tasks.
New to weBiller? Start with Create your account and First-time setup, then read Around the app to learn the layout.
What makes weBiller different
It handles the border. Give it the two countries and whether your buyer has a VAT number, and weBiller picks the right scheme (standard, reverse charge, exempt, zero-rated or One-Stop-Shop), puts the required wording on the invoice, and shows you the rule it used. Every invoice also exports as UBL 2.1 in the Peppol BIS Billing 3.0 profile, and if a mandatory field is missing it names the rule rather than handing you a file that gets bounced. See VAT and tax.
“Paid” takes two people. When both you and your customer use weBiller, an invoice is delivered inside the app, with no email attachments. Your customer taps Mark as paid, and you confirm it. When your customer isn’t on weBiller, you share a secure link to a page where they can view it and report a payment. Both flows are covered in Getting paid.
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How to read this guide
- What it’s for: a one-line purpose for each screen.
- What you can do here: the buttons and actions available.
- Steps: numbered walk-throughs for the common tasks.
- Look for and notes in colored boxes along the way.💡tips
Unsure what a status color or term means? The Invoice statuses and Glossary pages in Reference explain them.